5 outstanding advantages of e-invoice compared to traditional invoices

Jul 05, 2023
The prominent advantages of e-invoices include cost savings on printing, storage and the convenience of various sending and management methods on a convenient system.

What is an e-invoice? 

An e-invoice is a collection of electronic data messages about goods sales and service provision. It is initiated, created, sent, received, stored, and managed electronically. E-invoices are generated, processed, and stored on the computer systems of organizations that have been issued a tax identification number for selling goods and services by the regulations on electronic transactions.

E-invoices are classified into two primary forms:

  • Export invoices; value-added tax invoices; sales invoices; other invoices including tickets, vouchers, cards, insurance payment receipts…
  • Air cargo freight receipts, international transportation fee collection, bank service fee collection documents…

By adopting e-invoices, businesses can enjoy the benefits of cost savings, efficient storage and management, and the ease of electronic transmission. Additionally, e-invoices help reduce paper usage and contribute to a more sustainable environment.

The prominent advantages of e-invoices compared to traditional invoices are as follows.

Cost savings on transportation and invoice storage

Using e-invoices allows businesses to send invoices directly to customers via email, electronic messages, or printing directly for the customer. This helps companies save significant money, and recipients can quickly receive invoices without wasting time waiting.

In the past, businesses often used support teams or courier services to deliver red invoices to customers, especially those far away, which incurred additional transportation and invoice-sending costs.

Safety and Security

E-invoices are managed and secured on an electronic software system. Customers only need to access the online platform to extract and store invoices directly in the software. This ensures customers can have complete peace of mind, avoiding risks in storage and minimizing the use of fake invoices.

Time savings and reduced administrative procedures

The entire process is conducted online, allowing business customers to proactively access the system to check invoice information for accounting purposes or when needed. This eliminates the need to wait for the seller to provide the invoice, which can cause delays in business operations. As a result, customers can save time and engage in direct transactions with banks.

No need to prepare a usage report for invoices 

Businesses do not need to prepare a usage report when using electronic invoices because all invoice information has been sent and stored on the Tax Department’s system during authentication. As a result, businesses do not have to allocate resources for tax accounting, report preparation, and administrative procedures related to invoices and taxes.

High utility and various methods of sending invoices to customers

With online access convenience, business customers can use multiple options according to their needs, such as:

  • They are directly sent to the seller through agreed electronic invoice transmission methods like email or SMS.
  • Send through the system of an intermediary organization providing electronic invoice solutions. 

→ See more: K-Invoice Electronic Invoice

The K-Invoice Electronic Invoice solution developed by RUNSYSTEM is software that fully meets the tasks of creating, issuing invoices, and connecting with tax agencies.

K-Invoice will be integrated into the current Kaike Smart Accounting Software as a new feature, serving the retail business of electronic invoices, complying with Circular 78/2021/TT-BTC of the Ministry of Finance and Decree 123/2020/NĐ-CP of the Government on electronic invoices for the sale of goods and provision of services.

Notable features of K-Invoice include:

  • Create, issue, adjust, replace, cancel, and convert invoices. 
  • Send invoices to customers via email or convert them into paper invoices. 
  • Create invoice templates upon request or choose from available templates. 
  • Various statistical reports such as invoice usage reports, management of incoming invoices, and sales aggregation. 
  • No limit on access to account management and permissions for each employee. 
  • Free storage for ten years. 
  • Upload bulk information on products and customers. 
  • Automatically update new versions in line with business changes required by the Tax Department.

Promotion for the launch of K-Invoice Electronic Invoice Software To celebrate the launch of K-Invoice, RUNSYSTEM has introduced a desirable promotion for customers:

  • Surprisingly low price starting from 360 VND per invoice. 
  • 100% free V100 electronic invoice package for the launch. 
  • 100% waiver of system setup fees, equivalent to a 500,000 VND discount on the prices of electronic invoice packages. 
  • Customers of Tenten. vn will receive an additional 30% discount voucher for Kaike Basic accounting software when using K-Invoice. 

For more details, please visit: 

Hotline: 02488 899 399 


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