Electronic invoices need to ensure strong security measures

Mar 26, 2024
Electronic invoicing is a modern and convenient solution for managing and conducting financial transactions today. However, to ensure security and avoid high-tech attacks, choosing an electronic invoicing solution that guarantees information security is essential.

Risks of infiltration through electronic invoice software

Infiltration through electronic invoice software is constantly on the rise. Hackers continuously adjust and enhance their attack methods to overcome security measures and infiltrate systems. They often exploit users’ trust, making them believe that the electronic invoice software is authenticated, reliable, and overlooking warning signs, as well as leaving no traces.

  • Exploiting software vulnerabilities: If electronic invoice software is not securely designed and deployed, it may contain security vulnerabilities that hackers can exploit. By identifying and exploiting these vulnerabilities, hackers can infiltrate a business’s system and access critical information or control the system.
  • Denial-of-Service (DoS) attacks: Hackers can attack electronic invoice software by sending a barrage of requests, overloading the system and causing disruptions or delays in data processing. This can disable the electronic invoice software and disrupt the business’s operations.
  • Phishing attacks: Hackers can use fraudulent tactics to carry out attacks from electronic invoice software. They may send spoofed emails pretending to be from a known electronic invoice software provider and request users to provide login information or other critical account details. If users fall into the trap and provide information, hackers can infiltrate the system and steal important information.
  • Malware attacks: Hackers can inject malware into electronic invoice software. When users download and install this software, the malware will perform fraudulent actions or transmit important information back to hackers, opening the door for system infiltration.

To prevent attacks from electronic invoice software, it is important to deploy and maintain a robust security system. This includes ensuring that electronic invoice software is fully updated, implementing strong security measures, and recognizing threats and updating appropriate preventive measures.

Enhancing security for electronic invoice software

When using electronic invoice software, businesses and individuals should pay attention to security certifications of the solution and enhance information security through the following methods:

  • Access control: Limit access to the software to only necessary users for relevant functions and data. This reduces the likelihood of unauthorized external attacks or misuse of unauthorized access.
  • Data encryption: Use data encryption to protect important information during transmission and storage. Encryption makes data unreadable if accessed unlawfully and can only be decrypted by those with the appropriate key.
  • Intrusion Detection Systems (IDS): Deploy intrusion detection tools and systems to monitor and detect abnormal activities or external attacks on the system. This helps identify intrusions and take timely preventive measures.
  • Session management: Ensure that user sessions are controlled and managed. This includes measures such as two-factor authentication, automatic logout after a specified period of inactivity, and monitoring login times to detect and prevent unusual activities.
  • Software updates and security: Ensure that electronic invoice software is fully updated, including patches and the latest security updates. Regular updates help mitigate known security vulnerabilities and enhance security against new attacks.
  • System monitoring: Implement system monitoring tools to track and detect abnormal activities. Prompt notifications and alerts upon detecting suspicious activities enable system administrators to respond promptly and prevent attacks.
  • User training: Train users on common attack methods such as phishing and educate them on how to identify malicious emails, files, and links. User awareness of security and safe practices is crucial in preventing successful attacks.

K-Invoice – Electronic Invoice Software ensuring CMMI Level 3 standards

With over 18 years of establishment and development experience along with numerous internationally recognized certifications, RUNSYSTEM integrates K-Invoice Electronic Invoice Software into the current Kaike Smart Accounting Software as a new feature, serving electronic invoicing in retail business, in compliance with Circular 78/2021/TT-BTC of the Ministry of Finance and Decree 123/2020/NĐ-CP of the Government regarding electronic invoices for sale of goods, provision of services. Notable functions of K-Invoice include:

  • Creating, issuing, adjusting, replacing, canceling, converting invoices
  • Sending invoices to customers via email or converting them into paper invoices
  • Creating invoice templates as required or selecting from available templates
  • Various types of statistical reports such as invoice usage reports, input invoice management, Sales aggregation
  • Unlimited access for account management and permission assignment for each employee
  • Free storage for 10 years
  • Batch upload of product information, customers
  • Automatic updates of new versions in response to business changes as required by Taxation

To celebrate the launch of K-Invoice, RUNSYSTEM introduces an extremely attractive promotion program for customers:

Surprisingly low prices starting from 360đ/invoice
100% free package of V100 electronic invoices for the launch
100% waiver of system initialization fee, equivalent to a reduction of 500,000đ/package of electronic invoices customers using K-Invoice will receive an additional 30% discount voucher for Kaike Basic accounting software
For more details, please visit:

Hotline: 02488 899 399





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