Electronic invoices need to ensure strong security barriers

Risk of Intrusion via E-Invoice Software

Intrusions through e-invoice software are increasingly on the rise. Hackers continuously adapt and enhance their attack methods to bypass security measures and infiltrate systems. They often exploit users’ trust, making them believe that the e-invoice software is verified, reliable, and fail to notice warning signs or leave any trace.

• Exploiting software vulnerabilities: If the e-invoice software is not securely designed and implemented, it may contain security flaws that hackers can exploit. By identifying and leveraging these vulnerabilities, hackers can infiltrate business systems and gain access to critical information or take control of the system.
• Denial of Service (DoS) attacks: Hackers may launch DoS attacks by sending massive requests to overload the system, causing disruptions or delays in data processing. This can disable the e-invoice software and interrupt business operations.
• Phishing attacks: Hackers may use deceptive tactics through the e-invoice software. They might send spoofed emails impersonating known e-invoice software providers and request login credentials or sensitive account details. If users fall for the scam, hackers can infiltrate the system and steal important information.
• Malware attacks: Hackers may inject malicious programs such as malware into e-invoice software. When users download and install the software, the malware can perform fraudulent actions or transmit sensitive data back to the hacker, opening the door to further intrusion.

To prevent attacks through e-invoice software, it is essential to implement and maintain a robust security system. This includes keeping the e-invoice software fully updated, applying strong security measures, recognizing potential threats, and updating preventive protocols accordingly.

How to Enhance Security for E-Invoice Software

When using e-invoice software, businesses and individual users should pay attention to certifications ensuring information security and strengthen safety by the following methods:

• Access control: Restrict access rights so that only necessary users can access relevant features and data. This reduces the risk of unauthorized access or external attacks.
• Data encryption: Use data encryption to protect critical information during transmission and storage. Encryption renders data unreadable without the appropriate decryption key, preventing unauthorized access.
• Intrusion Detection Systems (IDS): Implement tools and systems to monitor and detect abnormal activities or external attacks. This helps identify intrusions and take timely preventive actions.

• Session management: Ensure that user sessions are controlled and managed, including measures like two-factor authentication, automatic logout after a period of inactivity, and login time checks to detect and prevent unusual activity.
• Software updates and security: Ensure the e-invoice software is fully updated with the latest patches and security fixes. Regular updates help fix known vulnerabilities and enhance protection against new threats.
• System monitoring: Set up system monitoring tools to track and detect abnormal activity. Prompt alerts on suspicious behavior allow administrators to respond quickly and prevent attacks.
• User training: Educate users about common attack techniques such as phishing and how to recognize malicious emails, files, and links. User awareness and security mindset are crucial in preventing successful attacks.

K-Invoice – E-Invoice Software Compliant with CMMI Level 3 Standards

With over 18 years of experience and various international certifications, GMO-Z.com RUNSYSTEM has integrated K-Invoice E-Invoice Software into the current Kaike Smart Accounting Software as a new feature. It supports retail e-invoice issuance in compliance with Circular 78/2021/TT-BTC of the Ministry of Finance and Decree 123/2020/NĐ-CP of the Government on e-invoices in goods and service transactions. Key features of K-Invoice include:

• Creating, issuing, adjusting, replacing, canceling, and converting invoices
• Sending invoices to customers via email or converting to paper invoices
• Creating custom invoice templates or choosing from an existing template library
• A variety of statistical reports such as invoice usage, inbound invoice management, sales summaries
• Unlimited device access, account management, and permission control for each employee
• 10-year free storage
• Bulk upload of product and customer information
• Automatic updates when there are changes in tax-related processes

→ Learn more: 05 Advantages of E-Invoices

To celebrate the launch of K-Invoice, GMO-Z.com RUNSYSTEM is offering exciting