Successfully Deployed a Digital Archiving System for Vietnam Maritime Corporation (VIMC)

Vietnam Maritime Corporation and Its Tough, Challenging Puzzle

Vietnam Maritime Corporation (VIMC) operates in the fields of sea transport, inland ports, warehousing, and logistics services. At the time of project implementation, 80% of documents were stored in hard copy. This traditional physical storage consumed space and increased data preservation costs for VIMC. Employees also faced significant difficulties in locating and accessing documents when needed. The process of creating, editing, and approving documents between department heads and corporate officers was hindered by paper-related issues such as damage, loss, or delays in sharing. These limitations of traditional information storage posed major challenges to corporate operations and management. As part of its digital transformation journey, VIMC trusted GMO-Z.com RUNSYSTEM to implement the Document Archiving and Digitization System with integrated Optical Character Recognition (OCR) on digital documents.

Representatives from GMO-Z.com RUNSYSTEM and Vietnam Maritime Corporation at the project collaboration meeting. The project's main goal is to create a cloud-based document storage environment that allows users to retrieve, search, and share data quickly and effectively from anywhere, anytime. It also aims to reduce costs while preserving and maintaining data for longer periods.

Advanced Document Storage and Digitization System

Compared to other products on the market, GMO-Z.com RUNSYSTEM’s Enterprise Content Management (ECM) system—developed with an integrated OCR core—can digitize various types of input documents, including handwritten Vietnamese text. This significantly enhances data processing quality and speed, supports internal workflow, reduces printing and storage costs, and ensures a multi-level permission system. For this project, VIMC highly appreciated the effectiveness after implementing GMO-Z.com RUNSYSTEM’s SmartOCR solution. Mr. Lê Đông, Director of the IT Center – VIMC, shared: “Thanks to the digital storage system with integrated OCR, we’ve digitized and saved more than half the storage space over the past year, creating great convenience, speed, and significant time savings.”

Mr. Lê Đông shares about the benefits of the OCR-integrated digitization system developed by GMO-Z.com RUNSYSTEM on VTV4 News

In line with the development of the digital government and the national digital transformation roadmap approved by the Prime Minister, document digitization plays a crucial role in building a digital document ecosystem where data is interconnected and shareable based on the principles of: Safety – Security – Authentication. This project between GMO-Z.com RUNSYSTEM and VIMC is considered a key initiative, laying the foundation for the digital transformation of Vietnam's maritime transport industry.